Follow Mitcham council decisions from the vote in the chamber to the day the ribbon is cut.
Ask a series of short, specific questions about City of Mitcham's public record — each answer cited back to the source — then turn the ones that matter into a single dated, fully cited timeline report.
How to use it
It isn't a search box you feed one long query. It rewards a conversation — several small questions — and pays it back as a timeline.
1
Ask short, specific questions
Not one long search-engine sentence — a series of narrow ones. Name a date, a place, a councillor or a document. The planner reads each question, narrows to the right documents, and widens on its own if it needs to.
2
Read the answer, follow up
Every answer is written only from the record and cited back to the source document — often the exact page. The conversation remembers what you just asked, so each follow-up builds on the last.
3
Build a timeline report
Tick the answers that matter and click Create timeline report. Every source document behind them is re-read and written into one chronological, fully cited account you can share.
Real questions, real answers, real citations — sit back, or jump straight to a chapter.
01 · Ask
Ask the public record
Plain-language questions, answered from the council's actual documents
counciltracer.app
Behind the scenes
✓ Reading your question…
✓ Planned search: new services 2026/27 annual business plan budget
✓ Searching agendas, minutes & officer reports…
✓ Found 6 strong sources — writing the answer…
Council adopted the 2026/27 Annual Business Plan and Budget on 7 July 2026 (Item 4.1) [1]. New services and projects incorporated in the budget include the Affordable Household Energy program, an Electric Community Bus and the Hampton Street Bridge replacement [2], alongside $27.8 million of capital renewal expenditure [2].
Sources
[1] Minutes — Full Council — 2026-07-07
[2] Item 4.1 — Annual Business Plan & Budget 2026/27
You might also ask
→ How is the Affordable Household Energy program funded?
→ What did the 7 July budget adopt?
Truth-grounded answers, from:
every agenda & every set of minutes
every officer report & attachment
every policy, by-law & plan
every register & resolution
every community-news story
3,100+documents
45,000+searchable passages
autoupdated as council publishes
Refreshed on schedule — new meetings, revised policies and register changes arrive without anyone lifting a finger.
03 · Voting
How councillors voted
Every division, mined from the minutes — recorded, never inferred
counciltracer.app/voting
10divisions in 2026
2018 →minutes mined
by wardvoting patterns
Behind the scenes
✓ Reading your question…
✓ “This year” → 1 January 2026 to today
✓ Searching the minutes for recorded divisions…
✓ Found 10 divisions — writing the answer…
The minutes record 10 divisions so far in 2026 [1]. On 17 March the Vacant Land and Land Banking rating change was divided twice — one motion lost 4–6, a revised motion carried 6–4 [1]. On 16 June the draft 2026/27 Long-Term Financial Plan carried on a 6–5 division, and the Hampton Street Bridge replacement carried 10–2 [2]. Each division links to the minutes page that records it.
Sources
[1] Minutes — Full Council — 2026-03-17
[2] Minutes — Full Council — 2026-06-16
You might also ask
→ Which councillors most often vote together in divisions?
04 · News
Every issue, every story
The community newsletter, story by story — each headline is a question
counciltracer.app/publications
Mitcham Community News — July 2026
In this issue
→Mortlock Park sports centre upgrade welcomedp.3
→Teddies bring smiles to young visitorsp.4
→Bocce court ready to rollp.5
→Carrick Hill to light up this winterp.6
Behind the scenes
✓ Jumping to page 5…
✓ Tracing the story back through the record…
The Woodlake Reserve bocce court began as a reserve advisory group proposal in late 2024 [1] and opened in mid-2026 — the July issue covers the finished court [2]. One click took a newsletter headline all the way back to the meeting record.
Sources
[1] WRAG workplan — meeting record 2024-12
[2] Mitcham Community News — July 2026, p.5
05 · Viewer
Read without losing the thread
Documents open inside CouncilTracer — your questions stay beside the page
counciltracer.app/view
Mitcham Community News — July 2026
publications · 1 July 2026 · Open original PDF ↗
Your earlier questions about this document
› Tell me more about the bocce court in Woodlake Reserve 10 Jul
› What else has the reserve advisory group proposed? 10 Jul
Citations open the PDF at the matched page, with everything you've ever asked about that document — and a fresh ask box — right beside it.
page 5
Bocce court ready to roll
06 · Reports
Turn questions into a report
Pick your answers — CouncilTracer weaves them into one cited timeline
counciltracer.app/reports
Create timeline report
✓Tell me more about the bocce court in Woodlake Reserve
✓What else has the reserve advisory group proposed?
✓What new services are in the 2026/27 budget?
✓ Gathering your answers…
✓ Re-reading the source documents…
✓ Writing the report…
CouncilTracer
Bocce court at Woodlake Reserve
Executive summary
Timeline — proposal to ribbon-cut
Key findings
Sources [1] [2] [3]
Downloads as a branded PDF — logos, page numbers, live source links.Download PDF
07 · Reference
By-laws, plans & registers
The standing documents behind the decisions — searchable too
counciltracer.app/references
Behind the scenes
✓ Reading your question…
✓ Searching by-laws, policies & registers…
✓ Found the relevant by-law — writing the answer…
Council's By-law No. 5 — Dogs (consolidated 6 July 2023) governs where dogs may be exercised and the control that applies in reserves [1]. The per-reserve Community Land Management Plans set out how individual reserves are managed [2].
Sources
[1] By-Law No. 5 — Dogs
[2] Community Land Management Plans
You might also ask
→ What's on the delegations register?
08 · Confidential
Confidentiality, tracked
Decisions released from confidence appear automatically — nothing slips past
counciltracer.app
Behind the scenes
✓ Reading your question…
✓ “This year” → 1 January 2026 to today
✓ Searching the confidentiality register…
✓ Found 2 items released in 2026 — writing the answer…
The confidentiality register shows two 2026 items already released, both concerning the TechnologyOne Property and Rating Project: the Audit & Risk Committee's Prudential Review Report (18 February, order 90(3)(d)) and Council's 17 March item — each released with redactions [1]. The register is re-checked automatically, so releases show up in answers as soon as the council publishes them [1].
Sources
[1] Confidentiality register — City of Mitcham
You might also ask
→ What is still being held in confidence, and under which orders?
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every question is scrubbed of personal details before anything is stored
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the raw text of your question is never written to a file or database
answers are never touched — they are the public record, word for word
0raw questions stored
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100%of every answer left unchanged
The full detail — what's logged, for how long, and why — is in the Privacy Policy.
Nothing hidden
The whole record — and where the gaps are
Every full council meeting andinformation session, checked against the portal's own index. We show you what's indexed and what isn't — coverage you can audit, not a claim you have to trust.
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Flip back through the record, meeting by meeting — every decision on one, every briefing on the other. They rewind through this term and settle back on today.
You watch the answer appear as it's composed — and see the retrieval working behind it in real time, not a spinner.
Watch it think
Every answer shows the planner's read of your question and the full search trail — including when and why it widened. If an answer misses, the trail shows you which word to change.
Grounded, not guessed
Only what the council already publishes, read end to end. Nothing invented; every claim carries a numbered citation to its source.
Computed, not composed
Voting records, the confidentiality register and outstanding resolutions are built in code from the minutes — the model summarises them, it never invents the list.
From answers to a timeline
The answers you keep become one dated, cited report — a decision's whole journey from proposal to report to vote to delivery, in order.
Built for councils that want to make their public record genuinely usable — for residents, journalists, and staff alike. Currently live for the City of Mitcham.
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CouncilTracer only reads documents councils already publish, or are required by law to publish. Questions you ask are scrubbed of personal details before anything is stored — answers are the public record, unchanged. Governance & limitations → · Transparency policy → · How searching works → · FAQ →
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